Study Room Policy

Last Updated Date
Policy Type

Lincoln Lawrence Franklin Regional Library seeks to make its study rooms as easy to use and as widely available as possible for private and group study. Regulations governing the study rooms are designed to provide safe and equal access to all library patrons.


  • Study rooms may be used for civic, educational, and cultural activities requiring quiet study or discussion.
  • Study rooms may not be used for ‘for profit’ activities.  
  • Monetary transactions occurring in the course of a study room’s use require the librarian’s prior written approval. 
  • Permission to use a study room does not constitute an endorsement of the group or the group’s purposes by the library or the library board of trustees.


  • Individuals and small groups can reserve a study room for a maximum of three hours per session, but no more than three (3) sessions per week for the same individual or group. 
  • Reservation requests will be considered in the order received.
  • Reservation requests should be made through the library’s website.
  • Applicants are required to sign or electronically acknowledge the study room policy. 
  • Groups with participants under the age of 18 must be sponsored and supervised by an adult.


  • Patrons who book, but no longer need, the study rooms are requested to give notice as soon as possible.  
  • Individuals or groups who repeatedly fail to show up for their room reservation may have their privileges revoked.
  • Patrons more than 10 minutes late may forfeit their reservations. 


  • Applicants must sign-in at the main desk for their reservation.
  • Arrangements must be made in advance for the use of library equipment.
  • Use of supplies or materials that may alter the study room furnishings (ex. adhesives, tapes, markers, pins, etc.) must be pre-approved in writing by library management prior to the study room event.
  • Only individual drinks with lids may be taken into the study room.  Food is not permitted.
  • Thermostat controls must not be adjusted without prior consent of library staff.
  • Problems with the study space or supplies should be reported to library staff prior to study room use. The applicant will be held responsible for care of the study space and participants’ conduct during the study. 


  • Patrons may leave the study rooms to find library materials or seek assistance from library staff. However, the library does not assume responsibility for the security of private materials or equipment.
  • Patrons may not leave their possessions in a study room during their reservation time to get lunch, run an errand, or leave the building for any other reason.
  • Patrons who leave the room unattended for more than 15 minutes may forfeit their room.
    Users must leave the room in good condition. Trash must be disposed of properly. The patron who schedules the use of the study room thereby assumes financial liability for any damage to the room during its use and will be responsible for any damage done to the library premises, its furnishings or equipment, and for any cleaning required.


  • Applicants must sign-out at the front desk and let staff know how many persons attended the function. 
  • Patrons must vacate the study rooms 15 minutes prior to the library’s closing time. 


  • Items left behind will be placed in the library’s lost and found.
  • The library is not responsible for property or equipment belonging to a group or group member. Group property may not be stored at the library. 
  • Any belongings left at the library will be discarded after goodwill efforts to have the property retrieved by the owner.