Record Retention Policy

Mississippi Public Libraries are bound by the 1State of Mississippi Records Retention Schedules for Libraries. In addition to these guidelines, Lincoln Lawrence Franklin Regional Library adds the following restrictions:

• Library Services and Technology Act (LSTA) grant files and supporting documentation (payments, reimbursements, emails, digital content) will be kept for 4 years following the closeout of the Mississippi Library Commission’s associated LSTA grant period.
• Schools and Libraries Program of the Universal Service Fund (E-rate) funding files and supporting documentation (payments, reimbursements, emails, digital content) will be kept for 10 years plus the current year.
• Documentation to substantiate reporting of federal statistics to the Mississippi Library Commission will be retained for three (3) fiscal years plus the current year.

Issued by the Mississippi Department of Archives and History.

Approved 12.10.2019; Effective 12.10.2019