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The staff of the Lincoln Lawrence Franklin Regional Library shall make every effort to provide a safe and comfortable environment for patrons and staff. In the event of emergency, the safety of patrons and staff shall take precedence over any other concern.
Weather or Storm Related Emergencies.
Staff shall monitor any approaching weather conditions likely to affect the library. Use of radio, television or Internet broadcasts, telephone contacts with emergency personnel, visual inspection and any other form of information gathering shall be used. If conditions are such to require taking immediate shelter, staff shall calmly but quickly move everyone in the library to the designated safety area.
Lincoln County: east lobby near janitor’s room
Lawrence County: back hallway near staff lounge/kitchen
Franklin County: back hallway near storage room
New Hebron: kitchen.
Staff and patrons shall remain in these areas until conditions improve. An incident report shall be filed by the senior staff member present.
Fire or Fire Alarm.
All libraries are equipped with smoke detectors and/or fire alarms. In the event of a fire alarm or any suggestion of danger from any source, staff shall quickly ascertain that the alarm is not a false alarm (caused, for example, by burned popcorn in the meeting room). If there is even the slightest doubt, evacuate the building immediately.
If the situation can be controlled with a fire extinguisher, the staff member shall do so immediately.
If the source of danger is real or cannot be determined, evacuate the building immediately and notify the proper authorities (911) from a location outside of the library. Note: the alarm system at the Lincoln County Public Library automatically notifies fire and/or police officials. It is still a good idea to call 911.
Any time the library must be evacuated, the staff shall quickly but calmly patrol the entire building, removing all patrons and staff. Primary concern is for human life.
Following any evacuation, staff shall re-group in the designated area out of harm’s way.
Lincoln County: east side of building upper parking area
Lawrence County: parking area behind court house
Franklin County: parking area behind court house
New Hebron: grassy area south of building
When a patron or staff member exhibits medical distress, emergency medical support (911) shall be called. Staff shall follow the instructions of the emergency personnel.
The Lincoln County Public Library has a public elevator which is regularly inspected to assure maximum safety. Should the elevator not function properly in any way, the elevator company shall be notified for immediate service. Should the elevator become stuck between floors with passengers, staff shall immediately call 911 as well as the elevator company to obtain help. After an incident, the elevator shall not be used until it is properly repaired and certified safe.
During any emergency, staff shall follow the instructions of emergency personnel. Any time an alarm goes off or any notice of danger is received, an incident report shall be filed.
Collections and Facilities—Lincoln County Public Library.
The library is strongly committed to protecting its collections and other properties from loss, theft, mutilation or any other harm. The library is committed to protecting its building and physical plant from any harm. The special nature of the art and archives included in the Lincoln County Public Library’s collection requires special attention.
The library controls entrance and exit of all visitors and staff. Electronic anti-theft systems are positioned at all public exits which will sound an alarm if library materials are attempted to be removed inappropriately for any reason. Alarms will sound when any emergency exit is activated. Cameras are positioned inside and outside the building to monitor and record all activity. Staff procedures are established to deal with inappropriate behavior. Police are contacted as needed.
Smoke and Fire detectors automatically notify the fire department as well as sounding an alarm.
After hours building protection includes motion sensors, glass breakage sensors, entrance sensors, cameras and other security protections throughout the building. Security is monitored 24 hours a day, 7 days a week and automatically notifies police and/or fire departments as well as senior library staff. After-hours access to the building is provided only through a code-locked door and protected by security alarms. Infrared cameras record constantly and recordings are maintained for at least 30 days. Exterior lighting is provided around building and parking lots. In addition, the library cooperates fully with the Mississippi School of the Arts which shares the block. The school has a sophisticated video recording system protecting all outdoor areas.
Staff only areas are protected by code-locked entrances. All storage areas are access, climate and humidity controlled.
Library collections are monitored and inventoried on a regular schedule using the CREW method for the Regular Collection and to monitor conditions and needs of the Permanent Collections. In the event of heavy rains, available sandbags are placed at entrances potentially affected by water. In the event of catastrophic storms, valuable items are removed to secure storage areas.
September 14, 1999
Revised and adopted December 13, 2007
Reviewed March 8, 2010
Reviewed and revised September 19, 2017